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Degree Audit - Undergraduate

The degree audit is an online tool that allows students, advisers, and administrators to track students’ academic progress toward completion of degree requirements. This guide is to assist advisers, and administrators with the Undergraduate students’ Degree Audit. The audit is available through the YES suite of applications.

To view a pdf version of this user guide, including screenshots of YES, click here: Degree Audit.

Navigating the Degree Audit

  1. Log in to YES using your VUnetID and e-password.
  2. Read and accept the Confidentiality Statement.
  3. Quick Search: Search for the student using last name, first name.
    • Additional search options (e.g., expected graduation term, major, classification) become available by clicking on Advanced.
  4.  From the search results, select Degree Audit.
  5. The degree audit will appear.
  6. In the top, right-hand corner of the audit, you can see the date that the current report was generated. Audits are automatically refreshed weekly. When registration changes are made, audits are refreshed overnight. In addition, audits can be refreshed on-demand by students, advisers, and administrators. 
  7. Click Expand All to see details about all requirements, or click on the individual rows to expand the selection.
  8. Incomplete, In-Progress & Ungraded Courses.
  9. Click on the individual rows to collapse expanded selections, or click Collapse All to return to the top-level summary view.

Degree Audit Exceptions

Any approved exceptions to the prescribed requirements will be posted to the degree audit. 

Refreshing the Degree Audit

Audits are automatically refreshed weekly. When registration changes or changes to major/minor declarations are made, audits are refreshed overnight. Students, advisers, and administrators can also refresh audits on-demand.

Please Note: Unless changes have been made to your academic record (registration, major/minor declaration, etc.), you will not see any changes to the degree audit.

1. Click on Refresh My Audits at the top of the page.

2. It may take some time for the audit to refresh. The refresh will still continue if you navigate to a different application or even if you log out of YES.

What-If Audits

What-If audits allow students, advisers, and administrators to create potential scenarios for additional or different degree requirements and to see how students could meet those requirements based on in-progress and completed courses (Academic Options), as well as courses in the student’s planner (Course Options). Academic Options and Course Options can be utilized in the What-If audit, both together and separately.

NOTE: Courses must be tagged with a term in your planner in order to utilize them in the What-If audit. For help with the Academic Planner, please see the user guide.

Disclaimer: “The What-If audit is for hypothetical planning purposes only. Courses, classes, majors, minors, and concentrations may or may not be offered and may have additional stipulations for entry. Please refer to the appropriate school catalog as the authoritative document governing degree requirements.”

Academic Options
  1. From the degree audit, select the What-If tab.
  2. Click on What-If Options.
  3. The What-If Options pop-up box will appear. It defaults to show the student’s current career and school, plus any major(s) and minor(s) the student has declared. The sample below shows a student in the College of Arts and Science who has declared a major in Economics.
  4. Click the drop-down menus under Academic Options to add or change school (if applicable), major, concentration, etc. The What-If audit below shows the options for a student in the College of Arts and Science who would like to see how he or she has satisfied a major in English with a concentration in Literary Studies; a second major in American Studies; and a minor in Economics. 
  5. Click Submit.
  6. It may take some time for the audit to refresh. The refresh will still continue if you navigate to a different application or even if you log out of YES.

The What-If audit will default to the same high-level view and can be navigated in the same manner as the regular audit. This audit will remain under the What-If tab until you request a new one.

Course Options
  1. Ensure that the courses in the student’s Academic Planner are tagged with term information. (The term is necessary in order for the audit to reflect the correct course information.) For help with the Academic Planner, please see the user guide.
  2. From the Course Options section, select the courses to be considered in the What-If audit.
  3. Click Submit.
  4. The question mark icon indicates a What-If course in the audit.

Questions

Please contact the YES Help Line at yes@vanderbilt.edu or 615-343-4306 if you have questions or need additional assistance.