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Adviser

A guide to search for students, the different options to view the search results, remove holds, and get an advising snapshot for advisers. Available through the YES suite of applications. 

To view a pdf version of this user guide, including screenshots of YES, click here: Adviser.

Student Search

  1. Log into YES (Your Enrollment Services).
  2. Read and accept the Confidentiality Statement.
  3. Search by Quick Search or Advanced Search.

Quick Search: Search for the student using - Last name, First name.

  • Example - Smith, John

Advanced Search: Search for student(s) using any of the listed criteria -

  • Name
  • VUnetID
  • Commodore ID
  • Degree Expect Term
  • Term
  • Major or Minor
  • School
  • Class
  • Advisees Only
  • Current Students Only
  • 1979-Present
  • Prior to 1979

Save Search Parameters

If you tend to search for the same grouping(s) of students on a regular basis (e.g., current sophomores in the College of Arts and Science), you can save the search and return to it as needed.

  1. Enter your search parameters and click Search. Example - 
    • School - College of Arts and Science
    • Class - Sophomore
    • Current Students Only
  2. When the results are returned, click Save, then Save As.
  3. Enter a name for the search and click Save.
Delete a Saved Search
  1. Select the Saved Search from the drop-down menu.
  2. Click Save, then Delete.

Search Results – Detail View

The detail view includes basic bio-demographic/academic information such as Name, VUnetID, Date of Birth, Class, School, Major, and Degree Expect Term.

  1. Select Detail from the View drop-down menu.

NOTE: Several applications are listed, but you will be able to access only the applications for which security access has been granted.

You may need to click on the blue arrow-down icon to view all applications, or check the Expand Display Results box to see all applications for all students in the search results.

Search Results – Action View

Action view allows you to take action in the Message Center on multiple students at the same time.

  1. Select Action from the View drop-down menu.

For more information on the Message Center, see the User Guide.

Search Results – Roster View

The Roster View provides quick-glance information about each student, including phone number, email address, career, major, class, and status (e.g., active, leave of absence). For graduate and professional students, prior institutions and degrees are also listed.

  1. Select Roster from the View drop-down menu.
Roster View – Print View
  1. Click on the Print View icon.
  2. Follow the prompts for printing.

Adviser Holds

The Adviser Holds application allows you to take action on individual advisees or on multiple advisees at once.

  1. Click on Applications and select Adviser Holds to remove a student’s advising hold.
  2. A list of all advisees will appear. Each student should have the following icon to the left of their name: Released hold hand or Active hold hand with a red X.
  3. In general, only the student’s primary adviser can release adviser approval holds.
Removing Adviser Holds
  1. Select the appropriate term by clicking the drop-down box on the top left side.
  2. To view only the students with holds, click on Advisees With Holds.
  3. To release a hold for an individual student, click on the student’s name.
  4. The Advising Snapshot page will appear. Navigate to the Holds area and click on the brown dash icon.

Emailing Advisees

  1. Select the appropriate term by clicking the drop-down box on the top left side.
  2. To view only the students with holds, click on Advisees With Holds.
  3. To email an individual student, click on the student’s name.
  4. To email the entire group, click Select All. Students will get a blind copy, and you will get CC.

Advising Snapshot

  1. Clicking on a student’s name in the Advising Holds application will direct you to the Advising Snapshot page. You can also access the Advising Snapshot page from the
    Student Search results:
  2. At the top of your screen, you will see the student’s photo and additional bio-demographic details.
  3. The Advising Snapshot provides academic information that will assist with advisement.
    1. The Academic Summary - Displays academic information such as GPA, Major, Degree Expect Term, etc.
    2. Holds- Displays advising holds on a student’s record and allows you to release an active Adviser Approval hold.
    3. AAI Academic Detail - Displays the student’s enrollments, including grades and credit hours.
    4. Enrollment Activity - Displays what the student is registered for and what they have in their cart.
    5. Student Planner - Displays all the courses in the student’s planner, as well as any tags the student may have added to courses within their planner.
  4. If you navigated to the Advising Snapshot from the Adviser Holds application, click on the X icon to go back to your advisee list.

Questions

Please contact the YES Help Line at yes@vanderbilt.edu or 615-343-4306 if you have questions or need additional assistance.