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  4. Master's Track Declaration User Guide - DGS Approval

Master's Track Declaration User Guide - DGS Approval

The Kuali workflow application has been implemented for graduate students in certain programs to declare the thesis or non-thesis track for the master’s degree. Directors of Graduate Studies will utilize the Kuali workflow application to review these requests for students in their programs. Students and administrators should refer to the Graduate School catalog for academic regulations.

To view a pdf version of this user guide, including screenshots of YES, click here: Master's Track Declaration User Guide - DGS Approval.

Reviewing the GRAD: Master’s Track Declaration Workflow Request

  1. Once a GRAD: Master’s Track Declaration workflow request has been directed to you, you will receive an approval request via email. Click Begin Review on the approval request to access the form.
  2. Information about the student appears in the Student Information section.
  3. The selected action appears in the Action section.

Approval Workflow/Timeline

The Director of Graduate Studies is the second step in the GRAD: Master’s Track Declaration approval workflow. Once the DGS approves a request, it routes to the Graduate School for final review and approvals. Upon final approval, the request routes to the Office of the University Registrar for processing.

Approving the GRAD: Master’s Track Declaration Workflow Request

  1. Leave any comments in the Departmental Comments box. These comments will be visible to administrators (Graduate School, URO), but not to students.  Any comments left by the program coordinator/manager will also appear here.
  2. Click Approve.
  3. The request will now be routed to the Graduate School.

Denying the GRAD: Master’s Track Declaration Workflow Request

  1. Add a comment in the Departmental Comments section. Comments here will be included in the denial notification email to the student.
  2. Click Deny.
  3. The student will be notified via email that the request has been denied.

Sending the GRAD: Master’s Track Declaration Workflow Request Back

If, during the course of your review, you notice something that requires the student or the graduate program coordinator/manager to change the request, you can send the request back. 

  1. Click Send Back.
  2. Select Form Submission to return the request to the student or Department Approval to send the request back to the program coordinator/manager.
  3. Click Send Back. The student or program coordinator/manager will be notified via email that the request has been sent back for additional action. 

Accessing Your Work Queue

In addition to clicking on the Begin Review button embedded in the notification emails, you can access your work queue at the following web address: https://vanderbilt.kualibuild.com/. Click Action List.

Accessing the Documents List

To see a list of requests in your department, access the home screen at https://vanderbilt.kualibuild.com/. Click the GRAD: Master’s Track Declaration tile and you will see a highly configurable listing of all submitted requests. By turning on and off “Columns” and using different filters, you can customize your experience with data
elements you may find helpful.

  1. To turn columns on and off, click Columns in the top row. A list of available fields will appear. Click on the eyeball icon to add or delete a column from your view.
  2. To export data, click Export in the top row. You can select to export either what you see on your screen (Current View) or all available data (All Data).

Questions

Please contact the YES Help Line at yes@vanderbilt.edu or 615-343-4306 if you have questions or need additional assistance.