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  4. User Guide: Intra-University Transfer Application

User Guide: Intra-University Transfer Application

Undergraduate students in the College of Arts and Science, Blair School of Music, College of Connected Computing, School of Engineering, and Peabody College can utilize the Intra-University Transfer Application to request a transfer between schools. Students are eligible for intra-university transfer after having been enrolled on a full-time basis at Vanderbilt for two semesters. Students who transferred to Vanderbilt from another institution are eligible for intra-university transfer after having completed at least one full semester at Vanderbilt and having achieved sophomore standing. To be eligible for transfer, students must meet the requirements of the school they wish to enter.

Requests for intra-university transfer must be submitted before the final day of exams each semester. Please see the Undergraduate Academic Calendar for specific dates. 

To view a pdf version of this user guide, including screenshots of YES, click here: Intra-University Transfer Application User Guide.

Intra-University Transfer Application

  1. Access the Intra-University Transfer (IUT) application here: https://vanderbilt.kualibuild.com/app/builder/app/63bd79597ec86b5e26239129/run.
  2. Log in with your VUnetID and e-password.
  3. The IUT application will open. Student EMPLID, First Name, and Last Name will all pre-populate.
  4. Be sure to review the Intra-University Transfer website to ensure that you meet the
    requirements for transfer: https://registrar.vanderbilt.edu/intra-university-transfers/.

Completing the Form

  1. Select the appropriate criteria for transfer. For students who have transferred into Vanderbilt from an external university, terms in residence includes any terms completed at your previous institution. You must have earned the required GPA in coursework at Vanderbilt.
  2. Indicate your current school and the school to which you are applying to transfer.
  3. Indicate the semester and year after which you would like to be considered for transfer. In general, students are applying for consideration after the current term (e.g., applying in March 2024 for consideration after the Spring 2024 term).
  4. From the drop-down menu, select your intended major if you are approved for transfer. For students transferring to the College of Arts and Science, you will need to formally declare your major once you have been approved for transfer. For students transferring to non-A&S schools, you will be added to your desired major and maintain any majors currently on your record.
  5. Review the school-specific information regarding transfer and acknowledge review.
  6. Select the reason(s) for which you are requesting to transfer between schools. If you select Other, you will be prompted to enter additional information. 
  7. Please consult with the Office of Student Financial Aid and Scholarships regarding any school-based scholarships that may not transfer. Enter any scholarships you are currently receiving.
  8. By signing the form, you “agree to be bound by all policies, procedures, and regulations of Vanderbilt University.” Click Sign this form to sign, then follow the prompts for signing. Click Save when complete. 
  9. Click Submit to submit the application.

Requests Sent Back

At any point in the process, an approver may send the form back to you for updates (for example, if you selected the wrong number of terms in residence/hours). If a request is sent back to you, you will receive an automated email message from the workflow system. Click View Item to access the form and make any necessary changes.

Notifications

Notifications about the intra-university application process will be sent as follows:

  • You will receive an email notification when you submit the request.
  • You will receive an email notification if your application is denied by the school to which you are applying.
  • You will receive an email notification if your application is sent back to you.
  • You will receive an email notification if your application is approved, once the transfer has been processed.

Questions

Please contact the YES Help Line at yes@vanderbilt.edu or 615-343-4306 if you have questions or need additional assistance.