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  4. Graduate Transfer Credit Request User Guide

Graduate Transfer Credit Request User Guide

Graduate students can utilize the GRAD: Transfer Credit Request form to request transfer credit. Students should refer to the Graduate School catalog for academic regulations. 

To view a pdf version of this user guide, including screenshots of YES, click here: Graduate Transfer Credit Request Workflow User Guide.

Navigating to the Graduate Transfer Credit Request Workflow

  1. Open the GRAD: Transfer Credit Request Workflow at
    https://vanderbilt.kualibuild.com/app/67ddba2f71573a02816714f3/run.
  2. The GRAD: Transfer Credit Request Workflow form will open. First Name, Last Name, and Email Address will pre-populate.
  3. Note the policy and process requirements. Transfer credit will not be processed unless an official transcript with qualifying grades has been received.

Completing the Form

  1. Select your program from the drop-down menu.
  2. Select your department from the drop-down menu.
  3. Complete the required course information.
  4. Click Submit.

Submission

Upon submission, you will receive an email indicating receipt of your form. Please allow 7-10 business days for the review process. You will receive additional notifications.

Approval Process

GRAD: Transfer Credit requests route to the following people/offices:

  • Your academic program
  • The Graduate School
  • In certain cases, the External Education Team in the Office of the University Registrar
  • Upon final approval, the Office of the University Registrar will post the transfer credit to your record

Requests Sent Back

At any point in the process, an approver may send the form back to you for updates. If a request is sent back to you, you will receive an automated email message from the workflow system. Click View Item to access the form and make any necessary changes.

Notifications

Notifications about the Graduate Transfer Credit Request Workflow process will be sent as follows:

  • You will receive an email notification when you submit the request.
  • You will receive an email notification if your request is denied for any reason.
  • You will receive an email notification if your request is sent back to you for any reason.
  • You will receive an email notification if your request is approved, once the transfer credit has been posted.

Questions

Please contact the YES Help Line at yes@vanderbilt.edu or 615-343-4306 if you have questions about this application. Please contact the Graduate School or your program if you have questions about policies related to transfer credit.