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  4. Graduate or Professional Certificate Declaration User Guide - Certificate Director Approval

Graduate or Professional Certificate Declaration User Guide - Certificate Director Approval

The Kuali workflow application has been implemented for graduate and professional students to request enrollment in a certificate program. Directors of certificate programs will utilize the Kuali workflow application to review these requests.

To view a pdf version of this user guide, including screenshots of YES, click here: Graduate or Professional Certificate Declaration User Guide - Certificate Director Approval.

Reviewing the Graduate and Professional Certificate Declaration Workflow Request

  1. Once a student has requested to add a certificate in your program, you will receive an approval request via email. Click Begin Review on the approval request to access the form.
  2. Information about the student appears in the Student Information section.
  3. The student’s selected certificate appears in the Certificate section.

Approval Workflow/Timeline

The certificate director is the first step in the Graduate and Professional Certificate Declaration Workflow. Once the director approves a declaration, it routes to the student’s school for final review and approvals. Upon final approval, the request routes to the Office of the University Registrar for processing.

Approving the Graduate and Professional Certificate Declaration Workflow Request

  1. Leave any comments in the Certificate Director Comments box. These comments will be visible to administrators (the student’s school, URO), but not to students. (Comments are visible to the student for requests that are denied.)
  2. Click Approve.
  3. The request will now be routed to the student’s school.

Denying the Graduate and Professional Certificate Declaration Workflow Request

  1. Add a comment in the Certificate Director Comments section. Comments here will be included in the denial notification email to the student.
  2. Click Deny.
  3. The student will be notified via email that the request has been denied.

Sending the Graduate and Professional Certificate Declaration Workflow Request Back

If, during the course of your review, you notice something that requires the student to change the request, you can send the request back.

  1. Add a comment in the Certificate Director Comments section. Comments here will be visible to other administrators (school, URO), but not to the student.
  2. Click Send Back.
  3. Select Form Submission to return the request to the student.
  4. Click Finish. The user will be notified via email that the request has been sent back for additional action. 

Accessing Your Work Queue

In addition to clicking on the Begin Review button embedded in the notification emails, you can access your work queue at the following web address: https://vanderbilt.kualibuild.com/. Click Action List.

Questions

Please contact the YES Help Line at yes@vanderbilt.edu or 615-343-4306 if you have questions or need additional assistance.