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  4. Enroll in an Undergraduate or Professional Class User Guide

Enroll in an Undergraduate or Professional Class User Guide

Graduate students can utilize the UGRD/PROF Class Workflow form to request to enroll in an undergraduate- or professional-level class. Students should refer to the Graduate School catalog for academic regulations. 

To view a pdf version of this user guide, including screenshots of YES, click here: Enroll in an Undergraduate- or Professional-Level Class User Guide.

Navigating to the UGRD/PROF Class Workflow

  1. Open the UGRD/PROF Class Workflow at
    https://vanderbilt.kualibuild.com/app/66bd1133458ffe0146da451e/run.
  2. The UGRD/PROF Class Workflow form will open. Student First Name, Last Name, Email Address, and VUnetID will pre-populate.

Completing the Form

Student Information
  1. Select your academic program from the drop-down menu.
  2. Select your academic department from the drop-down menu. 
Course Information
  1. Enter the calendar year in which the class is being offered (e.g., 2024).
  2. Select the term in which the class is being offered from the drop-down menu.
  3. Begin typing the subject code of the class IN ALL CAPS and select the course from the list of offerings in the drop-down menu.
  4. Ensure that the correct class information appears in the box.
Justification
  1. Enter the reason that you need to take the course as a part of your graduate program.
  2. List the assignments you will complete that are in addition to the work assigned to an undergraduate or professional student.
  3. If the class conflicts with another class in which you are enrolled, upload instructor approval to override the time conflict.
  4. Click Submit.

Submission

Upon submission, you will receive an email indicating receipt of your form. Please allow 7-10 business days for departmental and school reviews. You will receive additional notifications.

Approval Process

UGRD/PROF Class requests route to the following people:

  • The instructor of the class.
  • The program administrator of the department you select in Step 2 of the Student Information section.
  • The Director of Graduate Studies for the department you select in Step 2 of the Student Information section.
  • The Graduate School.
  • Upon final approval, the Office of the University Registrar will process the enrollment.

Requests Sent Back

At any point in the process, an approver may send the form back to you for updates. If a request is sent back to you, you will receive an automated email message from the workflow system. Click View Item to access the form and make any necessary changes.

Notifications

Notifications about the UGRD/PROF Class Workflow process will be sent as follows:

  • You will receive an email notification when you submit the request.
  • You will receive an email notification if your request is denied for any reason.
  • You will receive an email notification if your request is sent back to you for any reason.
  • You will receive an email notification if your request is approved, once the enrollment has been processed.

Questions

Please contact the YES Help Line at yes@vanderbilt.edu or 615-343-4306 if you have questions about this application. Please contact the Graduate School or your program if you have questions about policies related to advisers.