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  4. Engineering Science Program Concentration User Guide - OAS

Engineering Science Program Concentration User Guide - OAS

The Kuali workflow application has been implemented for undergraduate students majoring in Engineering Science to propose or change their program concentration course plan. Administrators in the School of Engineering will utilize the Kuali workflow application to review these proposals.

To view a pdf version of this user guide, including screenshots of YES, click here: Engineering Science Program Concentration User Guide - OAS Approval.

Reviewing the Engineering Science Program Concentration Course Plan

  1. Once an Engineering Science Program Concentration Course Plan has been submitted and approved by the student’s adviser and the division director, you will receive an email. Click Begin Review to access the form.
  2. Information about the student appears in the Student Information section.
  3. The student’s selection of Initial submission or Change to a previous submission is reflected.
  4. The Title and Coursework section reflects the following:
    • Title (60 characters maximum)
    • Courses (the list of courses that the student proposes to complete for the Engineering Science major concentration)
    • Total number of hours (minimum 24, maximum 36)
    • Program concentration rationale
  5. Any comments left by the student’s adviser or the division director will appear in the Engineering Comments section.
Approving an Engineering Science Program Concentration Course Plan
  1. Add a Comment if necessary.
    • Please note: Comments will be visible to the student if the proposal is approved. They will be included in a PDF copy of the proposal that is provided to the student once the program concentration course plan has been fully processed.
  2. Click Approve. The request will route to the Office of the University Registrar for processing.
Denying an Engineering Science Program Concentration Course Plan
  1. Add a Comment if necessary. These will be visible to other administrative users, but not to the student.
  2. Click Deny.
  3. The student will be notified via email that the request has been denied.
Sending Back an Engineering Science Program Concentration Course Plan

If, during the course of your review, you notice something that requires the student, adviser, or division director to change the request, you can send the request back. 

  1. Add a Comment if necessary. These will be visible to other administrative users and will be visible to the student if the proposal is ultimately approved.
  2. Click Send Back.
  3. Select Form Submission to send the request back to the student, Adviser Approval to send the request back to the adviser, or Division Director Approval to send the request back to the division director. Click Finish.
  4. The student, adviser, or division director will be notified via email that the request has been sent back for additional action. 

Approval Workflow/Timeline

The Office of Academic Services is the final approval step in the workflow for Engineering Science Program Concentration Course Plans. Approved requests route to the Office of the University Registrar to post the course plan to the student’s degree audit.

Accessing Your Work Queue

In addition to clicking on the Begin Review button embedded in the notification emails, you can access your work queue at the following web address: https://vanderbilt.kualibuild.com/app/builder/#/actions.

Questions

Please contact the YES Help Line at yes@vanderbilt.edu or 615-343-4306 if you have questions or need additional assistance.