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  4. Engineering Science Program Concentration User Guide - Division Director

Engineering Science Program Concentration User Guide - Division Director

The Kuali workflow application has been implemented for undergraduate students majoring in Engineering Science to propose or change their program concentration course plan. The Engineering Science Division Director will utilize the Kuali workflow application to review these proposals.

To view a pdf version of this user guide, including screenshots of YES, click here: Engineering Science Program Concentration User Guide - Division Director Approval.

Reviewing the Engineering Science Program Concentration Course Plan

  1. Once an Engineering Science Program Concentration Course Plan has been submitted and approved by the student’s adviser, you will receive an email. Click Begin Review to access the form.
  2. Information about the student appears in the Student Information section.
  3. The student’s selection of Initial submission or Change to a previous submission is reflected.
  4. The Title and Coursework section reflects the following:
    • Title (60 characters maximum)
    • Courses (the list of courses that the student proposes to complete for the Engineering Science major concentration)
    • Total number of hours (minimum 24, maximum 36)
    • Program concentration rationale
  5. Any comments left by the student’s adviser will appear in the Engineering Comments section.
Approving an Engineering Science Program Concentration Course Plan
  1. Review for the following:
    • The Program Concentration proposal/change follows the guidelines listed at the top of the form.
    • The Program Concentration rationale is complete and logical.
    • The courses, course titles, and credit hours are accurate.
  2. Add a Comment if necessary.
    • Please note: Comments will be visible to the student if the proposal is approved. They will be included in a PDF copy of the proposal that is provided to the student once the program concentration course plan has been fully processed.
  3. Click Approve. The request will route to the Office of Academic Services for the School of Engineering.
Denying an Engineering Science Program Concentration Course Plan
  1. Add a Comment if necessary. These will be visible to other administrative users, but not to the student.
  2. Click Deny.
  3. The student will be notified via email that the request has been denied.
Sending Back an Engineering Science Program Concentration Course Plan

If, during the course of your review, you notice something that requires the student or the adviser to change the request, you can send the request back.

  1. Add a Comment if necessary. These will be visible to other administrative users and will be visible to the student if the proposal is ultimately approved.
  2. Click Send Back.
  3. Select Form Submission to send the request back to the student or Approval to send the request back to the adviser, and click Finish.
  4. The student or adviser will be notified via email that the request has been sent back for additional action.

Approval Workflow/Timeline

The Division Director is the second step in the approval workflow for Engineering Science Program Concentration Course Plans. Approved requests route to the Office of Academic Services for the School of Engineering. Upon final approval, the Office of the University Registrar posts the course plan to the student’s degree audit.

Accessing Your Work Queue

In addition to clicking on the Begin Review button embedded in the notification emails, you can access your work queue at the following web address: https://vanderbilt.kualibuild.com/app/builder/#/actions.

Questions

Please contact the YES Help Line at yes@vanderbilt.edu or 615-343-4306 if you have questions or need additional assistance.