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  4. Course Audit Request User Guide - Graduate School Approval

Course Audit Request User Guide - Graduate School Approval

The Kuali workflow application has been implemented for graduate students to request to enroll in a class as auditors. Graduate School administrators will utilize the Kuali workflow application to review these enrollment requests. Students and administrators should refer to the Graduate School catalog for academic regulations.

To view a pdf version of this user guide, including screenshots of YES, click here: Course Audit Request User Guide - Graduate School Approval.

Reviewing the GRAD: Course Audit Workflow Request

  1. Once a GRAD: Course Audit Workflow request has been directed to you, you will receive an approval request via email. Click Begin Review on the approval request to access the form.
  2. Information about the student appears in the Student Information section.
  3. The Course Selection and Selected Course sections include term, class, and instructor information.
  4. If the student uploaded additional documentation, that will appear in the Authorization section.
  5. Record of the instructor’s approval and any special requirements are listed in the Instructor’s Approval and Requirements section.

Approval Workflow/Timeline

The Graduate School is the final step in the GRAD: Course Audit Workflow, after the course instructor. Once the Graduate School approves a request, it routes to the Office of the University Registrar for processing.

Approving the GRAD: Course Audit Workflow Request

  1. Leave any comments in the Graduate School Comments box. These will be maintained as part of the student record and visible to administrators.
  2. Click Approve.
  3. The request will now be routed to the Office of the University Registrar for processing.

Denying the GRAD: Course Audit Workflow Request

  1. Add a comment in the Graduate School comments section. Comments here will be included in the denial notification email to the student.
  2. Click Deny.
  3. The student will be notified via email that the request has been denied.

Sending the GRAD: Course Audit Workflow Request Back

If, during the course of your review, you notice something that requires the student or instructor to change the request, you can send the request back.

  1. Click Send Back.
  2. Select Form Submission to return the request to the student or Instructor Approval to return the request to the instructor.
  3. Click Finish. The user will be notified via email that the request has been sent back for additional action.

Accessing Your Work Queue

In addition to clicking on the Begin Review button embedded in the notification emails, you can access your work queue at the following web address: https://vanderbilt.kualibuild.com/. Click Action List.

Questions

Please contact the YES Help Line at yes@vanderbilt.edu or 615-343-4306 if you have questions or need additional assistance.