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  4. Graduate and Professional Certificate Declaration User Guide

Graduate and Professional Certificate Declaration User Guide

Graduate and professional students can utilize the Graduate and Professional Certificate Declaration Workflow form to declare a certificate program. Students should refer to their catalog for academic regulations. 

To view a pdf version of this user guide, including screenshots of YES, click here: Certificate Declaration User Guide.

Navigating to the Graduate and Professional Certificate Declaration Workflow

  1. Open the Graduate and Professional Certificate Declaration Workflow at
    https://vanderbilt.kualibuild.com/app/66cdf312384879014b6edb8b/run.
  2. The Graduate and Professional Certificate Declaration Workflow form will open. Student First Name, Last Name, and Email Address will pre-populate.

Completing the Form

  1. Select the program to be associated with your certificate from the drop-down menu.
  2. Click in the space next to the magnifying glass to select the certificate program in which you wish to enroll from the drop-down menu. 
  3. Certain certificates have eligibility requirements. These will appear to the right of the selection box.
  4. Click Submit.

Submission

Upon submission, you will receive an email indicating receipt of your form. Please allow 7-10 business days for departmental and school reviews. You will receive additional notifications.

Approval Process

Graduate and Professional Certificate Declaration requests route to the following people/offices:

  • The director of the certificate program.
  • Your school’s Office of Academic Services.
  • Upon final approval, the Office of the University Registrar will add the certificate program to your record.

Requests Sent Back

At any point in the process, an approver may send the form back to you for updates. If a request is sent back to you, you will receive an automated email message from the workflow system. Click View Item to access the form and make any necessary changes.

Notifications

Notifications about the Graduate Audit Request Workflow process will be sent as follows:

  • You will receive an email notification when you submit the request.
  • You will receive an email notification if your request is denied for any reason.
  • You will receive an email notification if your request is sent back to you for any reason.
  • You will receive an email notification if your request is approved, once the enrollment has been processed.

Accessing Submissions

Students can access their submissions via the Kuali homepage: vanderbilt.kualibuild.com. Click on My Documents at the top of the page to see documents in either Submitted or Draft status.

Questions

Please contact the YES Help Line at yes@vanderbilt.edu or 615-343-4306 if you have questions about this application.