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  4. Accelerated/Integrated Application User Guide - Senior Associate Dean (GRAD) Review

Accelerated/Integrated Application User Guide - Senior Associate Dean (GRAD) Review

The Kuali workflow application has been implemented for undergraduate students to apply to the Accelerated Bachelor/Master of Science or the Integrated Bachelor/Master of Engineering program. The Senior Associate Dean for Graduate Education in the School of Engineering will utilize the Kuali workflow application to review these applications.

To view a pdf version of this user guide, including screenshots of YES, click here: Accelerated/Integrated Application User Guide - Senior Associate Dean (GRAD) Review.

Reviewing the Application

  1. Once an application has been approved by the student’s adviser, the Director of Graduate Studies of the department to which the student is applying, and the undergraduate associate dean, you will receive an email. Click Begin Review to access the form.
  2. Information about the student appears in the Student Information section.
  3. The Undergraduate Program Information section reflects the student’s current undergraduate major(s). 
  4. The Graduate Program Information section reflects the student’s anticipated start and end term for the graduate program, as well as the graduate program to which the student is applying.
  5. The student attests to meeting program requirements. Those responses are in the Student Attestations section.
  6. The student’s adviser attests that they recommend the student for the accelerated or integrated program. This is reflected in the Undergraduate Adviser section.
  7. The Director of Graduate Studies attests that the student is qualified for the accelerated or integrated program. This is reflected in the Director of Graduate Studies section.
  8. The Senior Associate Dean of Undergraduate Education in the School of Engineering confirms that the student meets the requirements for the accelerated or integrated program. This is reflected in the Senior Associate Dean UGRD Education section.
Approving an Application
  1. The selected Engineering Focus is reflected in the Add a Focus section.
  2. Click the “I attest to the above” box.
  3. Click Approve. 
Denying an Application
  1. Click Deny.
  2. The student will be notified via email that the application has been denied. 
Sending an Application Back

If, during the course of your review, you notice something that requires the student, their academic adviser, the Director of Undergraduate Studies, or the Senior Associate Dean for Undergraduate Education to change the application, you can send the application back. 

  1. Click Send Back.
  2. Select Form Submission to send the application back to the student, Academic Adviser Approval to send the application back to the adviser, DGS Approval to send the application back to the DGS, or Undergrad Associate Dean Approval to send the application back to the Senior Associate Dean for Undergraduate Education. Click Finish.
  3. The student, adviser, DGS, or Senior Associate Dean for Undergraduate Education will be notified via email that the application has been sent back for additional action.

Approval Workflow/Timeline

The Senior Associate Dean for Graduate Education is the final approval step for Accelerated Bachelor/Master of Science or Integrated Bachelor/Master of Engineering applications. Approved applications route to the Office of the University Registrar, which processes the student’s admission to the selected graduate program. 

Accessing Your Work Queue

In addition to clicking on the Begin Review button embedded in the notification emails, you can access your work queue at the following web address: https://vanderbilt.kualibuild.com/app/builder/#/actions.

Questions

Please contact the YES Help Line at yes@vanderbilt.edu or 615-343-4306 if you have questions or need additional assistance.