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  4. Accelerated/Integrated Application User Guide - DGS Review

Accelerated/Integrated Application User Guide - DGS Review

The Kuali workflow application has been implemented for undergraduate students to apply to the Accelerated Bachelor/Master of Science or the Integrated Bachelor/Master of Engineering program. Directors of Graduate Studies in the School of Engineering will utilize the Kuali workflow application to review these applications.

To view a pdf version of this user guide, including screenshots of YES, click here: Accelerated/Integrated Application User Guide - DGS Review.

Reviewing the Application

  1. Once a student’s adviser has approved their application, you will receive an email. Click Begin Review to access the form.
  2. Information about the student appears in the Student Information section.
  3. The Undergraduate Program Information section reflects the student’s current undergraduate major(s). 
  4. The Graduate Program Information section reflects the student’s anticipated start and end term for the graduate program, as well as the graduate program to which the student is applying.
  5. The student attests to meeting program requirements. Those responses are in the Student Attestations section.
  6. The student’s adviser attests that they recommend the student for the accelerated or integrated program. This is reflected in the Undergraduate Adviser section.
Approving an Application
  1. Confirm that the student meets the qualifications for the program to which they are applying.
  2. Click the “I attest to the above” box.
  3. Click Approve. 
  4. The request will route to the Senior Associate Dean for Undergraduate Education for the School of Engineering.
Denying an Application
  1. Click Deny.
  2. The student will be notified via email that the application has been denied.
Sending an Application Back

If, during the course of your review, you notice something that requires the student or their academic adviser to change the application, you can send the application back.

  1. Click Send Back.
  2. Select Form Submission to send the request back to the student or Academic Adviser Approval to send the request back to the adviser. Click Finish.
  3. The student or adviser will be notified via email that the request has been sent back for additional action.

Approval Workflow/Timeline

The Director of Graduate Studies is the second approval step in the workflow for Accelerated Bachelor/Master of Science or Integrated Bachelor/Master of Engineering applications. Approved applications route to the Senior Associate Dean for Undergraduate Education and the Senior Associate Dean for Graduate Education in the School of Engineering. Upon final approval, the Office of the University Registrar will process the student’s admission to the selected graduate program.

Accessing Your Work Queue

In addition to clicking on the Begin Review button embedded in the notification emails, you can access your work queue at the following web address: https://vanderbilt.kualibuild.com/app/builder/#/actions.

Questions

Please contact the YES Help Line at yes@vanderbilt.edu or 615-343-4306 if you have questions or need additional assistance.