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Engineering Science Program Concentration User Guide

YES Help

Undergraduate students majoring in Engineering Science can utilize this form to propose or change a plan of study for the Engineering Science program concentration.

To view a pdf version of this user guide, including screenshots of YES, click here: Engineering Science Program Concentration User Guide.

Navigating to the Engineering Science Program Concentration Course Plan Workflow

  1. Open the Engineering Science Program Concentration Course Plan Workflow at https://vanderbilt.kualibuild.com/app/66f2d132cb9301014b46ed30/run.
  2. The form will open. Be sure to read the policy guidelines at the top of the form.
  3. Student First Name, Last Name, VUnetID, and EMPLID will all pre-populate.

Completing the Form

  1. Select your Engineering Science adviser from the drop-down menu. The selected adviser will populate in the Adviser Lookup box.
  2. Indicate whether this is your initial submission or a change to a previous submission.
  • Initial Submission
    1. Enter the Program Concentration Title (60 character maximum).
    2. Note the policy requirements and instructions.
    3. Enter the subject area, credit hours, course title/topic (for special topics courses), and credit hours for each course to be included in your concentration.
    4. The form will calculate the total hours in both the sum and the Total Hours section. A minimum of 24 and a maximum of 36 credit hours should be included.
    5. Click Add Another Row as needed. The trash can icon allows you to delete any erroneous rows.
    6. Note the policy requirements and instructions, and enter your program concentration rationale.
    7. Click Submit to submit the form for review and approval.
  • Change to Previous Submission

    Complete only the sections you wish to update.

    1. Enter the updated Program Concentration Title (maximum 60 characters). This will overwrite your previous title.
    2. Enter the subject area, credit hours, course title/topic (for special topics courses), and credit hours for each course to be removed from your concentration.
    3. Enter the subject area, credit hours, course title/topic (for special topics courses), and credit hours for each course to be added to your concentration.
    4. Click Add Another Row as needed. The trash can icon allows you to delete any erroneous rows.
    5. Provide an updated rationale.
    6. Click Submit to submit the form for review and approval.

Submission

Upon submission, you will receive an email indicating receipt of your form. Please allow up to 7-10 business days for reviews and approvals. You will receive additional notifications.

Approval Process

  • Your academic adviser will review the proposal to ensure that it is appropriate and accurate.
  • The director of the Engineering Science program will review the proposal to ensure it is appropriate and accurate.
  • The Office of Academic Services for the School of Engineering will review the proposal to ensure it meets policy requirements.
  • Upon final approval, the Office of the University Registrar will update your degree audit to reflect the concentration requirements. You will receive notification once this occurs.

Requests Sent Back

At any point in the process, an approver may send the form back to you for updates. If a request is sent back to you, you will receive an automated email message from the workflow system. Click View Item to access the form and make any necessary changes.

Notifications

Notifications about the Engineering Science Program Concentration process will be sent as follows:

  • You will receive an email notification when you submit the form.
  • You will receive an email notification if your proposal is denied for any reason.
  • You will receive an email notification if your proposal is sent back to you for any reason.
  • You will receive an email notification if your proposal is approved, once the action has been processed. This email will include a copy of the approved proposal.

Accessing Submissions

Students can access their submissions via the Kuali homepage: vanderbilt.kualibuild.com. Click on My Documents at the top of the page to see documents in either Submitted or Draft status.

Questions

Please contact the YES Help Line at yes@vanderbilt.edu or 615-343-4306 if you have questions or need additional assistance.