Students in the Divinity School, Graduate School, Owen Graduate School of Management, and School of Nursing, as well as professional and distance learning students in the School of Engineering, can utilize the Course Withdrawal form to withdraw from classes during the withdrawal period (after the end of the Open Enrollment period in YES, and extending to the withdrawal deadline—please see the appropriate academic calendar for specific dates). The course withdrawal form is available through the YES suite of applications.
To view a pdf version of this user guide, including screenshots of YES, click here: Course Withdrawal - Graduate/Professional Students
Completing the Form
- Select your home school from the drop-down menu.
- Select the course from which you wish to withdraw from the drop-down menu. Only courses eligible for withdrawal will be listed.
- The instructor’s name and ID will populate automatically.
- Please take note of the following: Courses dropped after the deadline to "drop with no entry on the record" will be entered on the student's record with a grade of W. No course can be dropped after the published deadline for withdrawal.
- Please be advised that withdrawing from a course can affect billing, financial aid, immigration status, and/or athletic eligibility. Contact information is provided.
- Sign the form.
- Options for signing include Type, Draw, or Image Upload.
- Click Save when complete.
- Click Submit to submit the request for approval(s).
Approval Process
Requests for course withdrawal will route to the following for review and approval:
- Your school’s Office of Academic Services
Withdrawal requests will not be processed until all approvals have been finalized. Requests for which approvals have not been finalized within seven days will be canceled.
**Important note: Until your request has been approved and processed, you will remain enrolled in the course.**
Requests Sent Back
At any point in the process, an approver may send the form back to you for updates. If a request is sent back to you, you will receive an automated email message from the workflow system. Click View Item to access the form and make any necessary changes.
Notifications
Notifications about the course withdrawal process will be sent as follows:
- You will receive an email notification when you submit the request.
- You will receive an email notification if your request is denied for any reason by your school’s Office of Academic Services.
- You will receive an email notification if your request is sent back to you for any reason by your school’s Office of Academic Services.
- You will receive an email notification if your request is canceled (if it has not been fully approved and finalized within seven days).
- You and the course instructor will receive an email notification if your request is approved, once the withdrawal has been processed.
- For international students and/or student-athletes, an email notification will be sent to the Office of International Student and Scholar Services and/or the Athletics Student Services Center.
Questions
Please contact the YES Help Line at yes@vanderbilt.edu or 615-343-4306 if you have questions or need additional assistance.