Major/Minor Declaration/Change and Request to Change Expected Graduation Term

Undergraduate students can utilize the major/minor declaration form to request to add, drop, or change their major(s) and/or minor(s) and/or change their expected graduation term. 

To view a pdf version of this user guide, including screenshots of YES, click here: Major/Minor Declaration User Guide.

Navigating to the Major/Minor Declaration Form

1. Open the major/minor declaration form at https://vanderbilt.kualibuild.com/app/65579d8f32976c013b0ef885/run.
2. The major/minor form will open. Student EMPLID, First Name, Last Name, VUnetID, and Current Class will all pre-populate.

Completing the Form

1. Select your program/college from the drop-down menu.
2. Select the applicable action for your request. Only one request may be submitted at a time, although if a change to your major or minor requires a change to your expected graduation term, you will be able to request both changes at the same time.
3. Indicate whether the requested change will necessitate a change to your expected graduation term. Your current expected graduation term is provided for reference. If you select Yes, you will be prompted to enter the new expected graduation term that you are requesting.
4. Add any Comments that you would like to be seen by administrators/reviewers.
5. Click Next to move to the next section of the request form.

Drop a Major

1. From the drop-down menu, select the major you wish to drop from your record.
2. From the drop-down menu, select the adviser for the major you are requesting to drop.
3. The adviser’s email address will populate automatically.
4. Click Next.
5. Read the policies specific to your home school and click Sign this form to acknowledge you have read and understand them.
6. Click Submit to submit the request for review and approval. 

Add a Major

1. Select the major you wish to add. For ease of searching, begin typing the name of the major.
2. If required, you will be prompted to select a concentration.
3. Certain majors offered by the College of Arts and Science are offered under a choice of two curricula: the Bachelor of Arts curriculum and the Bachelor of Science curriculum. If prompted, select the curriculum you prefer.
• Important Note: The degree you earn will depend on the combination of your academic school and your primary major, not necessarily the curriculum track you select.
4. Students in the College of Arts and Science only: Designate this major as either primary (for students with one or multiple majors) or as primary or secondary (for students with multiple majors).
• Important Note: Only majors offered by the student’s home school may be marked as primary.
5. Click Next.
6. Read the policies specific to your home school and click Sign this form to acknowledge you have read and understand them.
7. Click Submit to submit the request for review and approval. 

Drop and Add a Major

Note: Students in the Blair School of Music will be prompted to answer if the change in major will also necessitate a change in degree (B.Mus or B.Mus.Arts). Answer yes/no. If Yes, you will also need to complete the Change of Blair Major or Degree form, available through the Blair Office of Academic Services.

1. From the drop-down menu, select the major you wish to drop from your record.
2. From the drop-down menu, select the adviser for the major you are requesting to drop.
3. The adviser’s email address will populate automatically.
4. Click Next.
5. Select the major you wish to add. For ease of searching, begin typing the name of the major.
6. If required, you will be prompted to select a concentration.
7. Certain majors offered by the College of Arts and Science are offered under a choice of two curricula: the Bachelor of Arts curriculum and the Bachelor of Science curriculum. If prompted, select the curriculum you prefer.
• Important Note: The degree you earn will depend on the combination of your academic school and your primary major, not necessarily the curriculum track you select.
8. Students in the College of Arts and Science only: Designate this major as either primary (for students with one or multiple majors) or primary or secondary (for students with multiple majors).
• Important Note: Only majors offered by the student’s home school may be marked as primary.
9. Click Next.
10. Read the policies specific to your home school and click Sign this form to acknowledge that you have read and understand them.
11. Click Submit to submit the request for review and approval.

Drop a Minor

1. From the drop-down menu, select the minor you wish to drop from your record.
2. From the drop-down menu, select the adviser for the minor you are requesting to drop.
3. The adviser’s email address will populate automatically.
4. Click Next.
5. Read the policies specific to your home school and click Sign this form to acknowledge you have read and understand them.
6. Click Submit to submit the request for review and approval. 

Add a Minor

1. Select the minor you wish to add. For ease of searching, begin typing the name of the minor.
2. Click Next.
3. Read the policies specific to your home school and click Sign this form to acknowledge you have read and understand them.
4. Click Submit to submit the request for review and approval. 

Drop and Add a Minor

1. From the drop-down menu, select the minor you wish to drop from your record.
2. From the drop-down menu, select the adviser for the minor you are requesting to drop.
3. The adviser’s email address will populate automatically.
4. Click Next.
5. Select the minor you wish to add. For ease of searching, begin typing the name of the minor.
6. Click Next.
7. Read the policies specific to your home school and click Sign this form to acknowledge you have read and understand them.
8. Click Submit to submit the request for review and approval. 

Submission

Upon submission, you will receive an email indicating receipt of your form. Please allow 7-10 business days for departmental and school reviews. You will receive additional notifications upon approval.

NOTE: For students in the College of Arts and Science, major and minor declarations and changes will not be processed for a five‐week period around registration each semester. Dates are listed in the undergraduate academic calendar. Please contact your school's Office of Academic Services if you have questions.

Approval Process

Requests to add a major or minor:

• The departmental administrator for the department or program that owns the major or minor you wish to declare. The departmental administrator will select an adviser to be assigned during this stage.
• Your school’s Office of Academic Services will ensure that your request meets all necessary policy requirements.
• Upon final approval, the Office of the University Registrar will add the major or minor to your record. You will receive notification once this occurs.

Requests to drop a major or minor:

• Your school’s Office of Academic Services will ensure that your request meets all necessary policy requirements.
• Upon final approval, the Office of the University Registrar will drop the major or minor from your record. You will receive notification once this occurs.

Requests to change expected graduation term:

• Your school’s Office of Academic Services will ensure that your request meets all necessary policy requirements.
• Upon final approval, the Office of the University Registrar will update your expected graduation term. You will receive notification once this occurs.

Requests Sent Back

At any point in the process, an approver may send the form back to you for updates. If a request is sent back to you, you will receive an automated email message from the workflow system. Click View Item to access the form and make any necessary changes.

Notifications

Notifications about the major/minor declaration process will be sent as follows:

• You will receive an email notification when you submit the request.
• You will receive an email notification if your request is denied for any reason.
• You will receive an email notification if your request is sent back to you for any reason.
• You, the departmental administrator, and your new adviser will receive an email notification if your request is approved, once the action has been processed.

Questions

Please contact the YES Help Line at yes@vanderbilt.edu or 615-343-4306 if you have questions or need additional assistance.