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University Registrar

University Registrar
  2. International
  3. Apostille

Apostille

Below are instructions for beginning the process of having a diploma, transcript, or other documentation notarized for an Apostille/Authentication.

Apostille/Authentication Process

  1. You will need to provide a copy of the original diploma if required by the agency, or you may request a duplicate diploma. To order a replacement diploma, please follow the instructions listed under Replacement Diplomas on our Diplomas page. Please note that it takes 3-4 weeks for the diploma to arrive at our office.
  2. If you need a transcript for an Apostille or Authentication, you will need to request a transcript via our vendor, Parchment. Please follow the instructions listed on our Transcripts page to order a transcript and have it sent directly to the following address: Donna Niebel, Office of the University Registrar, 2305 West End Avenue, Nashville, TN 37240-7701. Please indicate in your request that you need the document notarized.
  3. Documents are processed by two separate agencies: the Davidson County Clerk, which charges a $3 fee per document; and the Tennessee Secretary of State, which charges a $2 fee per document. You will need to send the appropriate amount for each agency with your documents. Payment should be made to each agency individually, and may be made via cash, check, or money order. 
  4. Our office notarizes the documents to begin the Apostille or Authentication process, and then forwards the documents with payment to the state agencies.
  5. Please provide clear written and signed instructions as to what you need done with the documents, which country the documents will be used for, and where the documents are to be sent once the process is completed.
  6. We cannot determine how long the process will take, but estimate six to eight weeks. We cannot find out the status once documents leave our office.

Please note that our office is unable to begin this process until we receive your written and signed request with the appropriate instructions and payments.

If you have any questions, please contact Donna Niebel at donna.niebel@vanderbilt.edu.