>

Degree Audit – School of Nursing

YES Help

The degree audit is an online tool that allows students, advisers, and administrators to track students’ academic progress toward completion of degree requirements. This guide is to assist advisers and administrators with the School of Nursing Degree Audit. The audit is available through the YES suite of applications.

To view a pdf version of this user guide, including screenshots of YES, click here: Degree Audit.

Navigating the Degree Audit

  1. Log in to YES using your VUnetID and e-password.
  2. Read and accept the Confidentiality Statement.
  3. Quick Search: Search for the student using last name, first name.
    • Additional search options (e.g., expected graduation term, major, classification) become available by clicking on Advanced.
  4. From the search results, select Degree Audit.
  5. The degree audit will appear.
  6. In the top, right-hand corner of the audit, you can see the date that the current report was generated. [Audits are automatically refreshed weekly. When registration changes are made, audits are refreshed overnight. In addition, audits can be refreshed on-demand by students, advisers, and administrators (see below).]
  7. The degree audit view defaults to a top-level summary of the degree requirements. Requirements appear as Satisfied, Waived, or Not Satisfied.
  8. Default view for a student in the Doctor of Nursing Practice program:
  9. Click to see details about all requirements, or click on the individual rows to expand the selection. Click on the individual rows to collapse expanded selections, or click to return to the op-level summary view.

Degree Audit Exceptions

Any approved exceptions to the prescribed requirements will be posted to the degree audit. In the screenshot below, the DNP director has approved the student to use MHS 305 as an elective.

Refreshing the Degree Audit

Audits are automatically refreshed weekly. When registration changes or changes to major/minor declarations are made, audits are refreshed overnight. Students, advisers, and administrators can also refresh audits on-demand. Please Note: Unless changes have been made to your academic record (registration, major/minor declaration, etc.), you will not see any changes to the degree audit.

  1. Click on Refresh My Audits at the top of the page.
  2. It may take some time for the audit to refresh. The refresh will still continue if you navigate to a different application or even if you log out of YES.

What-If Audits

What-If audits allow students, advisers, and administrators to create potential scenarios for additional or different degree requirements and to see how students could meet those requirements based on in-progress and completed courses (Academic Options), as well as courses in the student’s planner (Course Options). Academic Options and Course Options can be utilized in the What-If audit, both together and separately.

NOTE: Courses must be tagged with a term in your planner in order to utilize them in the What-If audit.

For help with the Academic Planner, please see the user guide.

Disclaimer: “The What-If audit is for hypothetical planning purposes only. Courses, classes, majors, minors, and concentrations may or may not be offered and may have additional stipulations for entry. Please refer to the appropriate school catalog as the authoritative document governing degree requirements.”

  • Academic Options
    1. From the degree audit, select the What-If tab.
    2. Click on What-If Options.
    3. The What-If Options pop-up box will appear. It defaults to show the student’s current career and school, plus any majors/concentrations the student has declared. The sample below shows a student in the School of Nursing with a major in Adult Nurse Practitioner/Forensic Nursing.
    4. Click the drop-down menus under Academic Options to add or change career and school (if applicable), major, concentration, etc.
    5. Click Submit.
    6. It may take some time for the audit to refresh. The refresh will still continue if you navigate to a different application or even if you log out of YES.

    The What-If audit will default to the same high-level view and can be navigated in the same manner as the regular audit. This audit will remain under the What-If tab until you request a new one.

  • Course Options
    1. Ensure that the courses in the student’s Academic Planner are tagged with term information. (The term is necessary in order for the audit to reflect the correct course information.) For help with the Academic Planner, please see the user guide.
    2. From the Course Options section, select the courses to be considered in the What-If audit.
    3. Click Submit.
    4. The question mark icon indicates a What-If course in the audit.

Questions

Please contact the YES Help Line at yes@vanderbilt.edu or 615-343-4306 if you have questions or need additional assistance.